- Primary Location: Hong Kong SAR of PRC
- Education: Bachelor's Degree
- Job Function: Marketing
- Schedule: Full-time
- Shift: Day Job
- Employee Status: Regular
- Travel Time: Yes, 25 % of the Time
- Job ID: 18048983
Description
Job Purpose:
- Assist with executing Roadshows - provide logistics support on Equity Deal / Debt Deal / Debt Non Deal / Bank Meetings / Ratings Meetings / Credit Roadshows Job Background/context:
- Reporting directly to the Senior Roadshows Manager, Global Event Marketing, APAC, based in Hong Kong.
Key Responsibilities:
- This role will work closely with the Senior Roadshow Coordinators and assist with executing Roadshows in APAC region. Providing logistical support to Clients & Bankers. Roadshows types include Equity Deal, Debt Deal, Debt Non Deal, Bank Meetings, Ratings Meetings, Credit Roadshows
- The ideal candidate will be a team player and can take directions
- Help to arrange all logistics (Airfares / Hotels / Car / Function Rooms / Luncheons / Dinners) for Roadshows
- Liaise closely with businesses (Capital Markets Bankers / Investment Banking Bankers / Business Manager, Compliance) on the Meetings, Logistics & Approvals process
- Communicate and adhere to Citi policies as well as Global Event Marketing (GEM) policies and best practices
- Prepare budgets and final budget reconciliation
- Provide monthly Roadshows summary and cost saves reporting
- Support the team in key regional and global initiatives
Job Involves:
- Liaise with the Capital Markets Bankers & Investment Banking Bankers supporting them on Roadshows across the APAC region and with internal business areas across Citi, External Corporate clients and Investors
- Collaboration with other regional teams to share best practices and coordinate/ support execution of offshore Roadshows
- Suggest most appropriate vendors and venues to ensure best in class service
- Assist with organization of all Roadshows logistics - airfare, hotel accommodation, cars, venue, banqueting, print, design banner, AV equipment, collate RSVP list etc.
- Detailed budgeting and post event cost reconciliations with a focus on negotiation and cost saves
- Provide administrative support for the APAC Roadshow Team, including payment of invoices
- Liaison & coordination with Compliance, Competing Banks, PR firms & External Roadshows company
- Carrying out hotel site visits and provide on-site management of events in APAC
- Ensure Post Roadshows Close-out Audit files are completed in a timely manner
- Assisting team members on all logistics as required- Liaison between Roadshows Desk and Businesses/ Functions
- Build and maintain good working relationship with key individuals in each of the businesses and functions
- Work on the continued process of smooth integration of the GEM Roadshows and Events team with internal client base
- Act as liaison to raise awareness and governance around event policy.
- Ensure correct and consistent branding of all Roadshows / events and that all Roadshows are executed to high standards.
Development Value:
- Job-holder will have the responsibility to work on own Roadshows from inception to completion, dealing with a wide variety of internal and external clients
- Opportunities available to take on additional responsibilities and work on GEM events
Qualifications
Knowledge/Experience:
- Financial services background/ Roadshows experience
- A minimum of 1 - 3 years' experience in a business environment working in Finance or Event role
- Good event experience with extensive knowledge of venues, vendors and event partners, local and regional
Skills:
- Excellent communication skills, work under pressure and multi task
- Enthusiastic team player with the ability to self-motivate.
- Proficient in using Microsoft Office Vista (Word, Excel, PowerPoint, Outlook)
- Creativity and ability to generate new ideas for events as well as inspire other team members
- Good negotiation skills with quantitative and analytical skills
- Languages (Fluent in English and Cantonese. Knowledge of Mandarin Chinese would be an advantage)
Qualifications:
- University degree or equivalent
Competencies
- Team player, willing to work with colleagues towards a common goal.
- Self-motivation, enthusiasm, commitment and positive attitude
- Shows initiative and proactive approach and able to make decisions
- Strong attention to detail, organizational skills, able to manage time effectively, working to deadlines within a pressurized environment, and within a prescribed budget
- Excellent communication skills (verbal & written)
- Strong interpersonal skills and diplomacy
- Multitasking essential. Able to prioritize and work on several projects simultaneously
- Flexibility in variety of projects undertaken. Weekend and evening working (including holidays)
- Shows willingness to undertake extra responsibilities
- Excellent customer service skills
- Ability to work independently and execute projects with limited supervision
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